So… you worked hard on your paper. You ran the experiments and wrote up the results. You got the cover letter just right, and you made sure to polish the title, the abstract, and the figures . Finally, you submitted your work to a journal, and a few days later you received an email letting you know that the editors have sent your work out for peer review!

And now … you wait.

What to do when your paper is out for review

By Ben Tolkin

Anne Q. Hoy, 26 Apr 2019

Taken from

Chris Bolden, a Ph.D. candidate researching drug addiction, was thrilled with the outcome of two Arkansas congressional delegation staff meetings as part of an American Association for the Advancement of Science workshop on the role of science in public policy-making.

The capstone meeting with a staffer for Rep. French Hill (R–AR) resulted in an invite to serve on an Arkansas regional advisory board on the state’s methamphetamine epidemic, a focus of Bolden’s research. At a later meeting with aides to Sen. Tom Cotton (R–AR), Bolden was asked to provide a tour of the University of Arkansas for Medical Sciences lab where he conducts research. “I said, ‘Yes,’ of course.”

“Scientists in this generation want to increase our advocacy beyond the bench, and the best start is to get involved in policy,” said Bolden, one of 173 upper-class undergraduate and graduate science students who participated in intensive activities over 3 days as part of AAAS’s Catalyzing Advocacy in Science and Engineering (CASE) workshop, a crash course for science and public policy-making in the federal arena.

In recent years, the CASE workshop has experienced steady growth that aligns with increasing interest and engagement in policy-making and its impacts on the scientific enterprise among science, technology, engineering, and mathematics students.

Chloe McPherson, an associate in AAAS’s Office of Government Relations and an ambassador to CASE workshop participants, attributes growing workshop participation to the increasing formation of student-run, campus-based public policy and science organizations and outreach networks.

“More science policy groups are forming on campuses around the country, and a lot of graduate and Ph.D. students are looking for different ways to be involved and different options for what to do once they graduate,” said McPherson. “That has been a big factor.”

In 2018, CASE marked the greatest year-over-year jump in attendance when participation shot up to 193 students, the largest group to date, from 93 participants in 2017. In 2014, its inaugural year, CASE drew 64 students. Attendees of this year’s March workshop in Washington, D.C., also came from 28 different states across the country.

The number of scientific societies and universities that support student participation in the workshop also has climbed. Sixty-four institutions and organizations supported student attendance this year, up from 33 sponsors in the workshop’s inaugural year.

CASE has become a go-to workshop for scientists eager to understand science policy-making, particularly in the legislative and executive branches. Speakers addressed forces that transform legislatiion into laws, complex pressures behind annual federal budget proposals and spending decisions, and the operations of federal agencies.

Attendees attribute their interest to the need to expand their professional opportunities and gain knowledge of and participation in public policy-making that favorably impacts scientific research and contributes to public recognition of science’s value to public well-being and economic growth.

“Scientists are displaying a higher interest in learning about public policy because these policies affect our progress at and beyond the bench,” said Bolden. “Policies help influence which public health concerns funding invests in.”

The workshop’s Capitol Hill visits generated extensive enthusiasm among CASE attendees, reactions widely reflected on their Twitter posts with expressions of gratitude for being given platforms to advocate for science, engage in science policy matters, share stories about their research, and make cases for federal scientific support.

Jacy Hyde, a Ph.D. candidate who studies deforestation and energy development in the Brazilian Amazon and a founder of a University of Florida science policy student organization, said her meetings with the staff of Reps. Bill Posey (R–FL), Neal Dunn (R–FL), and Michael Waltz (R–FL) were an important step in building relationships with the state’s delegation, a goal of her university’s student policy organization.

“Both the workshop and my meetings reinforced the idea that simply bringing knowledge is not enough, but that you have to explain why someone should care about your work, and that enthusiasm, passion, and finding common ground really make a difference,” said Hyde.

The workshop also featured CASE alumni. Danielle DaCrema, a Ph.D. candidate in cell biology, now participating in a 12-week science and technology policy fellowship at the National Academies of Sciences, Engineering, and Medicine, said that the CASE workshop helped jumpstart her science policy work by providing resources and a network of contacts. The program’s federal budget training segments by Matt Hourihan were especially valuable, she said.

In sharing his story with attendees, Drew Story, another CASE alumnus who holds a Ph.D. in chemical and environmental engineering and now serves as a AAAS Science & Technology Policy fellow in the office of Sen. Chris Coons (D–DE), said he got his start by attending a AAAS annual meeting in 2015. Continuing involvement led him to the CASE workshop and now AAAS’s year-long public policy fellowship program. “Anytime I was involved in AAAS my network grew,” Story said.

The CASE workshop was founded in 2014 by the AAAS Office of Government Relations and five other scientific societies and higher-education institutions to answer increasing calls from students to better understand the bridge between science and policy-making and to gain training in science communications.

“Graduate students have taken an increasing interest in policy because, more than in the past, they want science and evidence used to inform and shape federal policies,” said Toby Smith, vice president for policy at the Association of American Universities, one of the program’s founding organizations.

Smith, a CASE speaker, underscored the need for effective advocacy from student scientists and praised the establishment on campuses of science policy groups and communications networks to enhance student participation in the public policy arena. Among topics they need to address, he said, are growing pressure on discretionary federal spending that is equivalent to potential cuts for key science agencies and programs, and legislative provisions that can block effective and efficient science.

A proposed tax provision in an early version of the 2018 Tax Reform Act, for instance, would have greatly increased educational costs for graduate students, said Smith. Instead, it served as a wake-up call for them to get more involved in public policy-making and led many to join or establish student-run policy groups. “What they learned from that experience was that if they mobilized, they could make a significant difference in the final outcome of major legislation,” he said.

Throughout the workshop, networking and coalition-building among participants were on full display, as was their energy, enthusiasm, and dedication. As if on cue, the 173 CASE participants quickly stood up at the beginning of each break and launched into conversations with those seated around them.

Staff from the White House Office of Science & Technology Policy, Senate and House lawmakers’ offices, congressional science committees and NASA, the National Institutes of Health, and the National Science Foundation shared executive and legislative branch perspectives.

In workshop remarks, Sam Love, an aide to Sen. Cory Gardner (R–CO), advised the community to help lawmakers stay informed about science. Samantha Warren, an aide to Rep. Bill Foster (D–IL), said of policy-making, “If you’re not part of the conversation… not there to be influencing it, it will happen to you, rather than with you, so you might as well get engaged.”

Teresa Davies, a National Science Foundation senior adviser, rallied CASE participants to leverage their value as the nation’s new generation of scientists. “You are critically important. I am hoping that when you get outreach opportunities, you take full advantage.”

Also addressing the workshop were Rush Holt, AAAS chief executive officer, and Shirley Malcom, AAAS senior adviser and director of SEA Change, a program designed to help academic institutions attract, retain, and advance underrepresented minority groups in science. “Laws let things happen. People have to make things happen,” Malcom said.

Showing CASE participants how to be a scientist and engaged in public policy, Holt traced his career as a Ph.D. physicist, college professor, federal employee, assistant director of the Princeton Plasma Physics Laboratory, 16-year member of New Jersey’s delegation to the U.S. House of Representatives, and now AAAS’s chief executive officer and executive publisher of the Sciencefamily of journals.

Graduate students, Holt said, need to stop science from being ignored, seek out evidence, and connect with audiences by telling “the story of the evidence. Evidence-based thinking leads to more reliable knowledge and that reliable knowledge is what you should base your further research on and any public policy decision-making that you’re going to be doing.”

  • Andrea Korte and Tiffany Lohwater contributed to this story.

By Katie LanginApr. 29, 2019 , 12:15 PM

taken from

Last month, David Mobley took an “emotionally difficult” step: The associate professor of chemistry at the University of California, Irvine, sent an online survey to his research group, asking for anonymous feedback on his mentoring. He was inspired to figure out ways to improve after reading posts on Twitter that discussed the importance of good mentoring. “If you want to get better at something, the best way to start is to find out where you’re doing it badly,” he says. “Here I am 10 years into my faculty career and I haven’t ever done that.”

So far, only three members of his lab—out of 18 total—have filled it out. But the responses have already helped him start to zero in on things he can do to improve his mentoring. For instance, a few trainees said they’d prefer to be offered regular face-to-face meetings, instead of meeting on an as-needed basis—which is how Mobley currently schedules meetings with those who haven’t asked to meet regularly. Mobley also learned that some trainees would like him to enforce firmer deadlines for completing data analyses, manuscripts, and other tasks. The feedback has helped him see that “I need to not have a one-size-fits-all management style,” Mobley says. “I need to figure out what people need and make sure that they get that.”

Mobley is one of a handful of faculty members adopting this type of approach. Jen Heemstra, an associate professor of chemistry at Emory University in Atlanta, started to ask her research group for feedback in 2015, around the time she went up for tenure. Up to that point, she’d thought that “if I know what sort of culture I want in my lab, if I know what kind of mentor I want to be, I can just lead from that notion and everything will work out,” she says. (Heemstra’s Twitter feed was Mobley’s main source of inspiration in his quest to become a better mentor. She’s “the queen of the mentoring Twitterverse,” he says.)

After 5 years as a faculty member—at a point when Heemstra’s research group had grown and become more established—she had gained enough experience to realize that setting out to be a good mentor “helps, but that only gets you so far,” she says. To become a truly great mentor, “it really takes a lot more intentionality; it takes a lot of intentional learning and growth and things like critical feedback.” So she sent out an online survey, asking the members of her lab for constructive ideas about how she could become a more effective mentor.

Some of the responses had easy fixes. For instance, she learned that trainees sometimes became frustrated when they weren’t aware of her travel schedule. So she set up a group Google Calendar, where everyone in the research group now logs their travel and vacation time.

Other feedback was tougher to confront. Trainees told her: “We’ll be in a meeting and you’ll suggest that we try this experiment … and then we’ll be back in a meeting a few weeks later, reporting out on what happened, and you will say, ‘Well, I don’t know why you did it that way,’” she recalls. Her lab members phrased it nicely, but she translated their comments to mean “I have a terrible memory.” The feedback prompted Heemstra to acknowledge to her group that she was “incredibly guilty of this”—but she also told group members that, with 15 or so lab members and various other responsibilities, she would never remember every detail of every conversation. Instead, she pledged to alter her approach in situations where she has questions about a trainee’s methodology, first asking why they did an experiment a certain way. She also asked her trainees to respond honestly, to tell her when something was her idea in the first place, even if the experiment went awry.

“It’s been so useful,” she wrote in a tweet about soliciting anonymous feedback. “The first time was definitely the toughest, and now I really look forward to the feedback, even when it’s critical.”

This approach can be useful beyond the lab, too, as Courtney Sobers, an assistant teaching professor at Rutgers University in Newark, New Jersey, has found. A year after Sobers became a faculty member in 2017, she started to ask for anonymous feedback from graduate students and undergraduates who served as teaching assistants (TAs) under her supervision, distributing pen-and-paper surveys to roughly 30 TAs at the end of each semester. Her goal was to find out how she could be a better leader and manager.

“You don’t get taught management in grad school,” she says. “You have maybe an undergrad or two you’re responsible for, but even that’s different because at the end of the day they report to your adviser, not you.” 

So, she thought, implementing an anonymous survey “is a good way to check myself while I’m still early in my career,” she says. “I need to know how they really feel so I can make changes that mean something, as opposed to me just going ‘OK I’m doing everything fine’ and secretly they’re all complaining about me behind my back.”

Sobers has been surprised by the survey responses. TAs often bring up things that she didn’t realize were a problem—that she spent less time observing their teaching and giving them feedback this past semester, for instance—and they’ll fail to mention things that Sobers agonized over. “There are always things where I’ll cringe, and they’ll hover over me,” she says. She once criticized a first-time TA in front of other TAs—a decision that haunted her for weeks, even though she apologized to the TA afterward. But after reading the surveys, she realized that the TAs weren’t bothered by her critique; in fact, they appreciated that she was willing to give them feedback.

TAs also frequently tell Sobers that she shouldn’t talk so fast. She now makes a concerted effort to slow down when giving instructions to her TAs, many of whom are international students—though she’s not always successful. “I don’t know if I’ll ever be able to talk slower; that’s a personality trait,” she says. But the feedback “reminds me to be patient with my TAs [when they don’t understand something] because it may be that they didn’t keep up with me, not that they weren’t paying attention.”

Heemstra hopes that more faculty members will take steps to get feedback from students and postdocs under their supervision. “One of the biggest challenges we have in academia is this incredibly intense power structure,” so a lot of trainees are hesitant to criticize their adviser. Opening yourself up to criticism and offering opportunities to give anonymous feedback, Heemstra says, can help create a healthy workplace. “Anything we [professors] can do to model vulnerability and be authentic and be human—that’s incredibly helpful for the culture.”

When Mobley posted on Twitter about his survey, responses from current and former graduate students were overwhelmingly positive. “I wish my mentors would have done this along the way,” wrote one scientist. “Low-key jealous of your group for having a mentor open to constructive criticism,” wrote another.

Seeking feedback isn’t just a selfless act, Mobley notes. Professors also stand to benefit from taking steps to become better mentors. Take recruiting, for example: Prospective trainees don’t want to work in a place that “chews you up and spits you out,” he says. “If you do a better job mentoring people, I think in the long run that’s going to result in more strong people coming to you wanting to join.”

How to do it

There’s no one correct way to seek anonymous feedback from people under your supervision, but here are a few tips based on things that worked—or didn’t work—for the professors ScienceCareers spoke with.

  • Online survey tools, such as SurveyMonkey, make it easy to generate and distribute surveys. Trainees may feel less confident in their anonymity if they’re asked to fill out a paper survey.
  • If you have a small lab group, trainees may be nervous that it’ll be obvious which comments came from them. Including recent alumni in the survey can help beef up the number of potential respondents; alumni may also feel more comfortable sharing constructive feedback. You can also include undergraduate lab members, in addition to grad students, postdocs, and staff scientists. If your group is still too small, Mobley notes that a similar survey could be administered at a departmental level, with feedback provided to faculty on the whole.
  • Potential questions include: What’s working well? What am I doing (or not doing) that’s hindering my ability to be an effective leader and mentor in our group? Do you feel like you get enough of my time and attention? Do you spend much time stuck (if so, why)? Anything else you’d like to comment on?
  • After the survey is complete, Heemstra recommends presenting the feedback to the entire group. She shares excerpts from the survey responses and gives her honest take on what she thinks can—or cannot—be done to solve a given issue. “If there’s something that I don’t feel I should have to address, I talk about that too,” Heemstra says.
  • It’s helpful to repeat the survey on an annual or biannual basis. Heemstra makes slight tweaks to her questions each round, often asking trainees whether she has improved on something she pledged to work on after receiving feedback in a previous survey.